How To Prevent Employees From Sharing Company Secrets

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Any company worth its salt will typically hire a lot of very talented people, and although these employees are instrumental to the success or an organisation, they are not necessarily obligated to stay. Employees moving to competitors can pose a lot of issues for any company considering how many secrets they may take with them, but thankfully there are a few ways to prevent the free sharing of these secrets. In this article, we take a look at how you can work to prevent employees from easily sharing organisational secrets.

Implement effective contracts

Although you can rely on commercial contract lawyers in Melbourne to manage issues, many of these are best managed from the outset. A lot of the issues that stem from these breaches can be curbed simply by implementing employment agreements. Although it is expected that employees retain information and not share it when they leave a company, sometimes this obligation needs to be pushed further. It is for this reason that written contracts designed to reinforce the duty of confidentiality can be created. These can be organically incorporated into other documents, such as relevant company policies and codes of conduct, or even through their basic induction when they begin work. If your organisation is wishing to really protect their interests, they may also wish to look into a restraint of trade clauses in the employment contract of any new employee. This clause acts to prevent exiting employees from making use of confidential information or working with established competitors for a certain duration of time, which can be extremely valuable for a company that already has an advantage in the market. These clauses can only be so restrictive, of course – banning an employee from working anywhere doesn’t exactly work to protect the interests of the business, as it just serves to incapacitate the employee for a certain period of time. There must therefore always be a justification for any choice in this way.

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Minimise online security threats wherever possible

It is very possible for sensitive information to be leaked through vulnerable online networks, so it’s in the best interest of an organisation to manage any vulnerabilities before they cause issue. It’s always a good idea to work with an IT professional from the outset to ensure that every possible aspect of network security, storage and backup is being used properly and effectively. It’s also advisable to not have sensitive information accessible to anyone remotely – this kind of confidential information should only be accessible locally and by those who have been granted credentials. Finally, one of the simplest things you can do to prevent online breaches is inform staff about proper online safety protocols. This way they are less likely to succumb to online scams or any instances of phishing.

What to do if confidential information has been leaked

Although it will not be an ideal situation, sometimes there is just no way to prevent confidential information from being leaked, whether it be due to an employee or due to an online security breach. In these instances, it’s important to seek the services of a lawyer as quickly as possible. If you want to prevent this to the greatest degree possible, however, seeking the advice of a lawyer from the outset is a very wise move.

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